Martyn’s Law: meeting new safety requirements for your events

Navigating the Logistics and Security of Conference & Exhibition Planning under Martyn’s Law

Planning for events such as conferences & exhibitions has always been a balancing act of creativity, coordination, and logistics. In recent times, however, security has taken centre stage, particularly in light of the UK’s proposed Martyn’s Law. This legislation, named in honour of Martyn Hett, a victim of the 2017 Manchester Arena attack, aims to ensure that public venues take proactive steps to protect attendees from potential threats.

If you’re an event planner or venue operator, understanding and integrating Martyn’s Law into your security & logistics processes is not just a legal necessity—it’s a moral imperative. Here’s a look at how Martyn’s Law reshapes the logistics and security of event planning, and how to prepare for it effectively.

What is Martyn’s Law?

Martyn’s Law, officially known as the “Protect Duty”, mandates that venues and event organizers take reasonable measures to protect people from terrorist attacks. This includes assessing vulnerabilities, implementing security protocols, and training staff to respond effectively to threats.

The law applies to venues with a capacity of over 100 individuals, as well as public spaces and events where large groups gather. It introduces a tiered approach based on the size and capacity of the venue:

1. Standard Tier: Smaller venues with a capacity between 100 and 800 people must undertake basic security measures, such as risk assessments and staff training.
2. Enhanced Tier: Larger venues must conduct detailed risk assessments, establish thorough security plans, and possibly implement more advanced measures like bag checks or security barriers.

The Impact on Event Logistics

Planning conferences and exhibitions under Martyn’s Law requires a change of mindset in how venue owners and organisers approach every stage of an event lifecycle. From pre-event preparations to post-event evaluations, security is now a cornerstone of logistics.

1. Venue Selection and Initial Assessments

When choosing a venue, event organisers need to consider its ability to comply with Martyn’s Law. Here are a few factors to assess:

• Physical Security Features: Does the venue have CCTV systems, barriers, or controlled access points?
• Proximity to Risk Areas: Is the venue located near high-risk locations, such as government buildings or crowded public spaces?
• Emergency Response Protocols: What systems are in place for evacuations, medical emergencies, or active threats?

Collaboration between venue managers and event organisers now has an enhanced security aspect to ensure there is a plan to meet the law’s requirements.

2. Risk Assessments and Security Plans

A detailed risk assessment is the foundation of compliance with Martyn’s Law. This involves:

• Identifying Potential Threats: Evaluate risks based on the type of event, the profile of attendees, and the current security climate.
• Vulnerability Analysis: Identify weak points in the venue’s infrastructure, such as unguarded entrances or limited surveillance coverage.
• Mitigation Strategies: Develop a comprehensive plan to address identified risks, which could include adding security personnel, enhancing surveillance, or rerouting crowd flow.

Importantly, this isn’t just about physical threats. Cybersecurity risks, such as penetration attacks and data breaches, should also be part of the assessment.

3. Coordinating Security by Leveraging Technology

Martyn’s Law emphasises collaboration between event organizers, venue operators, and security professionals. This can be aided with the adoption of modern technologies:

• Real-Time Monitoring: Use technologies like video analytics or crowd management software to monitor the event in real time.
• Pre-Event Logistics: Ensure that contractors entering the venue, such as truck drivers and stand build teams, have been security vetted, are checked in and out of the venue and know what they are delivering and when.

• Crowd Analytics: Detects unusual behaviour or bottlenecks in real time.
• Mobile Apps: Provide all visitors with safety information and enable them to report suspicious activity discreetly.

Training Staff for Preparedness

Martyn’s Law requires all staff involved in event operations to undergo security training. This ensures they can identify and respond to threats effectively. Key training areas include:

• Recognizing Suspicious Behaviour: Staff should know how to spot and report unusual activity.
• Emergency Response: Train staff on evacuation procedures, medical emergencies, and communication protocols.
• Conflict Resolution: Equip staff with skills to de-escalate tense situations.

Contingency Planning: Preparing for the Worst

No security plan is foolproof, which is why contingency planning is crucial. This involves:

• Developing Evacuation Routes: Plan multiple routes to avoid bottlenecks during emergencies.
• Establishing Communication Protocols: Use radios, apps, or public address systems to coordinate responses.
• Conducting Drills: Regular practice ensures everyone knows their roles in a crisis.

The Role of Technology in Compliance

Integrating technology into security plans can streamline compliance with Martyn’s Law. For instance:

• Risk Assessment Tools: Software can analyse vulnerabilities and suggest mitigation strategies.
• Incident Reporting Systems: Digital platforms allow staff to log incidents in real time, ensuring a swift response.
• Training Simulations: Virtual reality and gamification can make security training more engaging and effective.
• Planning & Scheduling Systems: Manage the site’s physical security by pre-approving all authorised couriers, drivers and contractors requesting access, and by restricting that access to those specifically approved for each individual event

Final Thoughts

Implementing Martyn’s Law may well require upfront investments in staff training and technology but the long-term benefits—ensuring safety and avoiding liability—far outweigh the costs.

Ultimately, Martyn’s Law isn’t just about checking boxes—it’s about fostering a culture of safety & security. This involves making safety & security an integral part of every event, from the initial concept to the final wrap-up.

As an event planner or venue operator, the roles are more important than ever. The logistics and security challenges are significant, but with preparation, collaboration, and a commitment to excellence, events can be hosted that are as safe as they are memorable.